IPFW Library Emerging Technology Mini Grant


February 21, 2012

Emerging Technologies (ET) Mini-Grant-funded projects will develop and/or implement innovative tools and/or functionality for the IPFW faculty and students.

The ET Mini-Grant Program offers funding for creative and innovative programs and services that enhance and support the mission and goals of IPFW and Helmke Library including proposals that support research discovery and scholarly collaboration.

Collaboration in or outside the library on mini grant proposals is encouraged. Units outside the library will be expected to contribute matching funds and/or equipment. One library person must be designated as the principal investigator (PI) for the grant. The grant request must include the names, cost-share amount, and supervisor authorization for all library personnel that will be involved in the project.

This grant is open to all librarians and administrative staff. All proposal submissions will be reviewed and judged by members of the Professional Development Enhancement Committee (PDEC). Recommendations will be forwarded to the dean for funding approval.

To create a strong proposal, applicants should closely follow the requirements stated here and should familiarize themselves with the "Judging Criteria" (below).

Documentation required:

  • Prospectus (submit to LMT)

If Project is approved by LMT, then:

  • Prospectus
  • Project Proposal

ET Mini Grant applications require the submission and pre-approval of the Prospectus which will be reviewed to determine if the idea is feasible and cost-effective. Applicants will either receive an invitation to submit a full application, or will be provided with suggestions to resubmit the Prospectus.

Awards will have a maximum dollar limit of: $2,000 per fiscal year (July 1-June 30). The duration of the award period is a maximum of 12 months from the date of award. Ongoing projects will require a new, separate project request .

Applicants may frame their proposals as "seed grant" proposals—projects with a limited scope, worthwhile in themselves, that also have the potential to attract more funding or to develop into major projects.

Use of library resources: Please follow instructions on the Prospectus and Project Proposal for use of library resources.

Applicants are encouraged to ask other librarians, researchers, or teaching faculty to write a letter of support for their proposed project.
Expenses: There will be no indirect cost (overhead expenses) obligation.

Allowable expenses:

  • Salaries and wages for temporary employees
  • Equipment and supplies

Expenses not allowed:

  • Ongoing operational costs
  • Travel expenses 
  • The PDEC will review other expenses.

Deadline: There is no specific deadline for ET applications; they can be submitted at any time during the fiscal year (specify months) until all funds are expended.

A project report must be submitted to the PDEC within one month of the close of the project.

Judging Criteria: Each proposal will be evaluated according to these criteria:

1. The proposal's support for library professional activities that enhance access to and academic use of information, or that support the instructional, research and public service endeavors of the library and the university; and, the degree to which the proposal justifies a specific need for the project.

2. The potential for long-term benefit to the library and university (including the potential to attract additional funding), such as: new directions of investigation, enhancement of services and activities, improved access to information, or professional development.

3. The degree to which the proposed project is innovative. Projects should not be attempts to duplicate projects at other academic libraries, but can expand upon or enhance such projects. In these cases, applicants may develop a new aspect to the project especially if project methods are currently used in many libraries. For example, the project may have an assessment component for use on this campus, or it may apply to a new audience or new discipline. Emphasis should be given to evidence which compares the proposed project to similar projects at other academic libraries.

4. The presentation and completeness of the proposal and how well the budget request matches with specific activities proposed (including costs for equipment, supplies, personnel, etc.).

Approval Process:

Each proposal is reviewed by PDEC members based on criteria listed above. PDEC will meet with applicants to review any questions that will inform funding recommendations to the library dean, who will make the final determination of awards and declinations.

Emerging Technologies (ET) Mini-Grant Program - Prospectus
(To be submitted to Library Management Team)

Project Proposal

Prerequisite: Pre-approval of your Prospectus by Library Management Team (LMT)


  • Prospectus
  • Narrative text, maximum 3 pages (single-spaced) plus:
  • Appendices (including letter(s) of support)

Number of copies to submit: One electronic copy to PDEC

Content: Please use the items below to structure the proposal.

a. Describe the project: goals, objectives, activities, etc.

b. State why this project is important (e.g., what need does it address, what will it accomplish, who benefits, how does it support the mission and goals of the library?).

c. Compare and contrast the proposed project to similar projects in academic libraries.

d. Briefly describe the resources needed to complete the project and the impact on other departments (e.g., personnel, equipment, supplies, space, training, IT support, preservation, cataloging, other).

e. Provide a plan of action for the project. Include a timeline to show that the project can be completed in 12 months, and specify activities and roles to be performed by the principal investigator (PI) and others involved in the project.

f. Provide a means of measuring the success/assessing the project. What are the expected results, final product, and projected use? How will customer expectations for new permanent and/or broad-reaching service be managed and communicated to reduce the likelihood of disappointing customers?

g. Provide a plan for communicating results of the project to a campus, local, regional or national audience if appropriate; specify target organizations or publications and why these were selected.

h. What are the long-term financial implications if the project is successful? For example, if a pilot project using e-book readers is successful, what would be the cost to the Library, annually, to support a new loaned e-book reader service?

i. Provide a plan for what will happen to equipment/supplies purchased with these funds after the project ends.