Date: 2014-11-24; 2011-10-05; 2002-08-21
The IPFW Helmke Library defines the right to privacy as the right to open inquiry without having the subject of one's interest examined or scrutinized by others. Confidentiality exists when a library is in possession of personally identifiable information about users and keeps that information private on their behalf.
User rights are based in part on what are known in the United States as the five "Fair Information Practice Principles". These five principles outline the rights of Notice, Choice, Access, Data Security and Enforcement.
Our commitment to our users' privacy and confidentiality also has roots in the ethics and practices of librarianship. In accordance with the American Library Association’s Code of Ethics:
We protect each library user's right to privacy and confidentiality
with respect to information sought or received
and resources consulted, borrowed, acquired, or transmitted.
This privacy notice applies only to the IPFW Walter E. Helmke Library and explains our practices concerning the collection, use, and disclosure of user information.
Other units at IPFW and outside websites may collect and use visitor information in different ways. The Helmke Library is not responsible for the availability, content, or privacy practices of other University or non-University web sites. Visitors to other web sites should review the privacy notices for those sites.
Privacy policies related to IPFW Information Technology Services and other units and functions may be found on the University website at www.ipfw.edu.
Helmke Library affirms that our library users have the right of "notice" -- to be informed about the policies governing the amount and retention of personally identifiable information, and about why that information is necessary for the provision of library services.
IPFW Helmke Library posts publicly and acknowledges openly privacy and information-gathering policies. Whenever policies change, notice of those changes is made publicly available. In all cases involving personally identifiable information, it is our policy to avoid creating unnecessary records, to avoid retaining records not needed for the fulfillment of the mission of the library or the University and to avoid engaging in practices that might place sensitive information on public view.
Information that IPFW Helmke Library may gather and retain about current and valid library users includes, but is not limited to, the following:
This policy explains our information practices and the choices users can make about the way IPFW Helmke Library collects and uses this information.
To provide library services, we must obtain certain information about our users. If users are affiliated with IPFW, the library automatically receives personally identifiable information (name, address, e-mail address, status [as student, faculty, staff], identification number, date of birth, etc.) in order to create and update their library account from the Registrar's Office (for students) or Human Resources (for employees). When visiting our library’s web site and using our electronic services, users may choose to provide other information.
Unless we are compelled to do so under the law, IPFW Helmke Library never uses or shares the personally identifiable information provided to us in ways unrelated to the ones described above without also providing users an opportunity to prohibit such unrelated uses. Our goal is to collect and retain only the information we need to provide library-related services. IPFW Helmke Library strives to keep all personally identifiable information confidential and does not sell, license, or disclose personal information without consent unless compelled to do so under the law or as necessary to protect library resources or conduct necessary library operations.
Any user may be asked to provide verification of identity. Users who are not affiliated with IPFW will be asked to provide us with at least their name and home address if they wish to check out books or use computers.
The data we collect and maintain at the library must be accurate and secure. Although no method can guarantee the complete security of data, we take steps to protect the privacy and accuracy of user data in the following ways:
IPFW Helmke Library will not make library records available to any agency of state, federal, or local government unless required to do so under law or to report a suspected violation of the law. Nor will we share data on individuals with other parties including faculty, staff (including library staff except in the performance of their assigned duties), parents, students, campus security, and law enforcement personnel, except as required by law or University policy or as needed to perform our University duties.
Purdue's legal counsel will review the order and advise the library staff.
Web site developers and owners review usage data to evaluate and improve the content, organization, and design of their web pages. This usage data is provided by traditional packaged software and by third-party services. The IPFW Helmke Library uses third party analytics software from reputable organizations that have strong privacy policies.
The IPFW Library may also use Google Analytics Demographics and Interest Reporting, which can include information from third-party cookies or identifiers on your device. You may opt-out of Demographics and Interest Reporting by adjusting ad settings on your device, browser, or app, or by any other means such as the Network Advertising Initiative's consumer opt-out.
The IPFW Library uses all data from Google Analytics and other third-party software providers in the aggregate and does not associate use of any web page or any resource with a particular computer or a particular user.
By using IPFW Library's websites, you consent to the processing of data about you by Google and/or other providers of usage data in the manner and for the purposes set out above.
Information Technology Services Policies and Procedures
(includes employees, students, data handling)
Privacy for Electronic Information (VII.B.2)
Privacy: An Interpretation of the Library Bill of Rights
Confidentiality and Coping with Law Enforcement Inquiries:
Guidelines for the Library and its Staff